Corporate Administrative Assistant
PEO Canada, a professional employer organization, is currently recruiting internally for an Corporate Administrative Assistant to join their company in downtown Calgary. This role requires a dynamic, resourceful individual who thrives in a fast-paced, in office environment, anticipates needs, and works well both independently and as part of a collaborative team.
Description
- Provide high-level administrative support to the CEO and Executive Team, including calendar management, scheduling meetings, travel coordination, and preparing materials for presentations or meetings.
- Understanding of confidentiality expectations and process
- Manage incoming communications (emails, calls, and requests) for the Executive Team, ensuring timely and professional responses.
- Proof reading and formatting of documents for the executive team
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain organized filing systems (both physical and digital) for all important executive documents.
- Handle sensitive information with discretion, ensuring confidentiality and compliance with company policies.
- Assist with ordering office supplies, equipment, and other administrative functions when required.
- Manage and assist with corporate travel booking and vendor relationships
- Perform routine office tasks such as printing, scanning, faxing, and photocopying documents for the executive team.
- Assist with special projects as needed, including research, follow-up, and coordination across departments.
- Sort and distribute incoming mail to the applicable departments on a daily basis.
- Assist with coverage for the front end administrative/reception team when needed.
- Perform additional support tasks when required.
Required Skills
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Attention to detail and the ability to work independently with minimal supervision.